Choice Dentist
Dentists are all the same, except a Choice Dentist

Privacy Policy

privacy policy

 

Privacy Policy

Effective Date: October 15, 2025

Entity: Choice Ranking Services Inc. (“Choice Dentist”, “we”, “us”, or “our”)

1. Scope and Application

This Privacy Policy applies to all personal information collected by Choice Ranking Services Inc. through our website, nomination form, contact form, and any related services (collectively, the “Services”). By using our website or submitting information, you consent to the practices described below.

2. Purpose of Collection

We collect personal information only as necessary to operate, improve, and communicate about our programs and services, including:

  • Evaluating, verifying, and administering the Choice Dentist recognition program;

  • Determining eligibility, validating credentials, assessing qualifications, and selecting award recipients;

  • Responding to general inquiries and requests submitted through our Contact Us form; and

  • Enhancing website performance, security, and user experience.

3. Information We Collect

Depending on how you interact with us, we may collect the following types of information:

a. From Nomination and Contact Forms

  • Nominator and nominee names, contact details, and professional information;

  • Any additional details voluntarily provided in the submission (e.g., comments, supporting information);

b. From Website Use

  • Technical data such as IP address, browser type, device information, and pages visited;

  • Cookies or similar technologies to improve site functionality and analytics;

  • Communication preferences if you subscribe to updates or newsletters.

4. Use of Information

We may use your information to:

  • Assess nominees for award consideration;

  • Contact nominators and nominees for verification or follow-up;

  • Communicate with participants regarding nomination outcomes;

  • Improve and evaluate our award process and related services;

  • Develop aggregated or anonymized insights for promotional, reporting, or statistical purposes; and

  • Respond to inquiries or requests submitted through our website.

We will not sell, rent, or otherwise disclose your personal information for marketing purposes without your explicit consent.

5. Disclosure to Third Parties

We may share information with trusted third parties who assist in operating our programs or website, including evaluators, adjudicators, and technical service providers.

All such parties are contractually required to:

  • Protect personal information in accordance with applicable privacy laws; and

  • Use the information only for the purposes of supporting our programs or services.

6. Data Storage and Retention

Information is securely stored on servers located in Canada or other jurisdictions where our service providers operate.

We retain personal information only as long as necessary to fulfill the purposes described above or as required by law.

You may request access to, correction of, or deletion of your personal information by contacting us at info@choicedentist.com.

7. Cookies and Analytics

Our website may use cookies and analytics tools (such as Google Analytics) to collect non-identifiable usage data.

Cookies help us understand how visitors interact with our site and improve its performance.

You can adjust your browser settings to refuse or delete cookies, though some features of the website may not function properly as a result.

8. Security

We use appropriate administrative, technical, and physical safeguards to protect personal information against loss, theft, and unauthorized access or disclosure.

9. Consent

By submitting a form or using our website, you confirm that:

  • You understand and consent to the collection, use, and disclosure of your information as described;

  • You have obtained permission from any third party whose information you provide (e.g., a nominee); and

  • You acknowledge that your information may be processed in jurisdictions that may have different privacy laws than your own.

10. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.

The “Effective Date” at the top indicates when the policy was last revised. Continued use of our website or services after changes take effect constitutes acceptance of the updated policy.

11. Contact Us

For questions or requests regarding this Privacy Policy, please contact us through the details on the Contact page.